What I do

I help growing businesses focus on what matters

I’m Helen May, a UK and Spain based Virtual Assistant who specialises in helping small businesses manage the everyday tasks so they can focus their time and energy on doing the extraordinary tasks.

Explore

Who I am

Let's explore your business together

If you’re ready to grow your business, but are worried about keeping on top of your inbox or managing your schedule, then a virtual assistant could be just what you need to take the next step.

Take a look at the services I offer or contact me for a free consultation on how I can help you and your business.

Services

Let’s get organised

If you're looking to get your business moving, to get back some precious time or just stop doing tasks you don't want to do, then I can help.

Take a look at the services I offer and contact me for a free consultation.

If you don't see what you need or you're not sure what you need, please get in touch and we can talk about what might help you get organised and get your business where you want it to be.

Super Social

Frustrated with Facebook? Uninspired by Instagram? Can't get your head around Canva? Let me sort your socials and get you engaging with the customers you want. I can create posts for you in Canva from your ideas or help you find your voice, or I can simply make sure your posts go up where and when you want them.

Manage my mail

Ongoing management of your inbox. Let me keep you on top of your inbox by filtering and prioritising your incoming email traffic, while you get on with doing your business.

Meeting magic

A comprehensive diary management service. Never be late, forget or double book yourself for a meeting again. Let me schedule and organise your meetings in tune with your personal style.

Background briefings

Be prepared for anything with detailed briefings for your next meeting, including summaries, key messages and calls to action.

See rates

Rates

Suited to your needs

I offer a series of monthly packages based on the amount of time needed for you and your business. By choosing a package you can guarantee that I’m available for a range of regular or ad hoc tasks when you need them.

I am also available at an hourly rate. Please contact me for more details.

5hrs

£175

10hrs

£350

15hrs

£525

20hrs

£700

25hrs

£875

How much work can be done in an hour really depends on your unique needs, but most people are surprised at how efficient a professional virtual assistant can be!

If you’re not sure what will suit your business please get in touch and we can talk about what would work best for you. All packages will be reviewed on a regular basis to ensure that they continue to reflect the workload and offer the best service for your business.

More info

More Info

Frequently Asked Questions

What is a virtual assistant?

A virtual assistant is the circulation system that keeps things pumping, whilst allowing you to be at the heart and head of your business.

This might mean they take on small every day tasks, or even specific projects that you no longer have time to do yourself, or you don't have the expertise to do yourself, or you simply don't want to do yourself.

Contracting a virtual assistant may be the right thing for your business if you don't want to commit to taking on a full time or part time employee or if you don't have enough tasks for a full time or part time employee...but you do have too much to manage without some help!

You might decide to contract a virtual assistant for only a few months or it might be an ongoing relationship. Having a virtual assistant is all about flexibility and finding the right solution for your business.

Most virtual assistants work 100% remotely, but have regular catch ups with their clients. Your virtual assistant is likely to have a number of different clients that they dedicate their time to, but you will be able to agree on deadlines and priorities for your business and how you can work together for success.

How can a virtual assistant help me?

Virtual assistants offer a wide range of services aimed at helping you get your business to the next level.

Typical services include traditional secretarial services such as organising your meeting schedule and prioritising the emails in your inbox, but many virtual assistants also offer help with social media channels to ensure your business is engaging in a meaningful way with the customers you want.

You can also find virtual assistants with technical expertise in areas such as marketing, bookkeeping, transcription and minute taking, and technical support.

Whatever help you need, there is a virtual assistant out there for you.

How do I know my business is safe with a virtual assistant?

As a small business owner I understand how scary it can be to let someone else do important tasks for my business, but when it comes to the best use of my time and expertise it is often the right decision.

In order to provide peace of mind to my clients and to protect both their businesses and mine I am a fully insured and compliant with data protection law.

I have the following in place:

Professional Indemnity Insurance
A competent data storage and backup plan
Appropriate terms of business
Appropriate policies

I am always happy to answer any questions about these policies and documents or any other concerns you might have.

How do I know my information is safe?

Like every business I take data protection extremely seriously and have taken steps to ensure that I am fully compliant with the General Data Protection Regulation (GDPR).

The UK requires UK based companies to register with the Information Commissioner´s Office (ICO). As Helen May VA is not based in the UK, I am regulated by the Spanish equivalent of this office, Agencia Española Protección Datos (https://www.aepd.es/es).

Should you decide to contract my services you will be provided with copies of the relevant data policies and required to sign data processing forms where appropriate.

About Helen May

Who I Am

Helen May

After nearly fifteen years organising Chief executives in London in communications and public affairs roles, I left the big city for a very small village in northern Spain where I’ve been helping Spanish executives manage their communications in English.

Whether in English or in Spanish I know how much small business owners worry about all the admin tasks that keep everything they’ve worked for going when they’d rather be focusing on what makes their businesses great.

If an in-house or permanent assistant isn’t the right thing for your business a virtual assistant can help.

If you’d like to have more time and energy to work on your business and not just in it then get in touch

Get in Contact

Let's get in contact

If you’re ready for more time and energy to dedicate to your business then please This email address is being protected from spambots. You need JavaScript enabled to view it. for a free consultation to find out if a virtual assistant is the right choice for you.

Open the contact form